Print this page and walk the unit with your tenant. Note the condition of each item at move-in, both sign, and each keeps a copy. Use the same sheet at move-out. Your browser’s Print button prints just the checklist.
Not legal advice. Some states require their own form or deadlines. See useful links by state.
Property address
Unit
Landlord
Tenant(s)
Move-in date
Move-out date
Condition key: G = good, F = fair, P = poor, M = missing, N/A. Describe any damage, stains or wear.
Entry and hallways
Item
Move-in condition and notes
Move-out condition and notes
Doors and locks
Walls and ceiling
Floors
Lights and switches
Smoke and CO alarms
Living room
Item
Move-in condition and notes
Move-out condition and notes
Walls and ceiling
Floors or carpet
Windows, screens and coverings
Lights, switches and outlets
Closet
Kitchen
Item
Move-in condition and notes
Move-out condition and notes
Walls and ceiling
Floors
Cabinets and drawers
Counters
Sink, faucet and drain
Stove and oven
Range hood or fan
Refrigerator
Dishwasher
Microwave
Lights and outlets
Bathroom
Item
Move-in condition and notes
Move-out condition and notes
Walls and ceiling
Floors
Toilet
Sink, faucet and drain
Tub or shower
Mirror and cabinet
Exhaust fan
Towel bars and fixtures
Bedroom
Item
Move-in condition and notes
Move-out condition and notes
Walls and ceiling
Floors or carpet
Windows, screens and coverings
Closet and doors
Lights, switches and outlets
Utilities and systems
Item
Move-in condition and notes
Move-out condition and notes
Heating
Air conditioning
Water heater
Washer and dryer
Water meter reading
Electric meter reading
Gas meter reading
Outside
Item
Move-in condition and notes
Move-out condition and notes
Front and back doors
Patio, porch or balcony
Yard
Garage or parking
Trash area
Mailbox and keys
Keys and extras
Item
Given at move-in
Returned at move-out
Door keys
Mailbox keys
Garage remotes or fobs
Other
Other notes (photos taken, where they are kept, anything not listed):
Move-in: landlord signature and date
Move-in: tenant signature and date
Move-out: landlord signature and date
Move-out: tenant signature and date
Free template from meterease.com. General information, not legal advice.
Run this split every month without the spreadsheet
MeterEase reads the master bill PDF, applies your method and vacancy rule, and emails each tenant their share with the source bill attached, after you check the numbers. Plans start at $14/month.
It records the condition of the unit on the day the tenant moves in, signed by both sides. At move-out you compare the same rooms. That makes deposit conversations about facts, not memory.
Does my state require one?
Several states require a written condition record or walk-through, sometimes on a state form. Check your state on our useful links page and read the current law before you rely on this generic version.
Should I take photos too?
Yes. Dated photos or video of each room back up what the checklist says. Note on the form that photos were taken and where they are kept.
Is this legal advice?
No. It is a generic template. Some states and cities set their own form or deadlines. Check local rules.
Example numbers on this page are made up to show the math. This guide is general information, not legal advice; rules differ by state, city and utility.